Notice of 2019 Annual General Meeting

pil-logoiNotice to members of the Annual General Meeting (AGM) of Permaculture International Limited (trading as Permaculture Australia) to be held:

Sunday 14th April 2018 at 11.00 AEST at 103 Thompson Crescent, Research, VIC (private residence of Virginia Solomon), or join us via Teleconference (see instructions below)

Members are recommended to read the Financial and Annual reports before the meeting. Note that the Annual Report is for Jan 1-Dec 31 2018 and so the 2019 AGM accepts the 2018 report. The meeting will cover standard AGM business as per the following Agenda.

Here are all the relevant documents

Agenda for AGM 2019 Annual Report 2018 - coming soon Draft Minutes, 2018 AGM

If you are unable to attend the AGM, you can still vote (All proxies are to be returned by email to the Secretary by 11.00 am AEST Saturday 13 April 2018.). Here are the instructions on how to vote via proxy and the form for you to complete to nominate your proxy voter:

View information about proxy voting including the proxy form

You have until 11am Saturday 13 April to nominate someone as a director of PA:

Visit this page to nominate your preferred candidate as a PA Director

Click on the tabs for more information...

Election of Board of Directors

Notes on the election of Board of Directors:

Under the Articles of the Company, a minimum of 5 and a maximum of 7 Directors shall be appointed. The current Board have expressed a strong desire to support new Directors, to maintain diversity of representation and to achieve the full number of 7 Directors. The roles of Secretary and Treasurer will also need to be filled, from within the elected Directors.

All nominees must be nominated by two other members. Nominations can be received in writing before the meeting or when the item is considered during the meeting. If you cannot attend in person please use the attached proxy form to make nominations or to offer an expression of interest to accept a nomination to the Board.

If you are not attending in person, you may join the meeting via Teleconference call. (See instructions below) The Teleconference will be opened 10 minutes prior to the commencement of the meeting allowing the secretary time to verify members as they join the call.

Instructions for using Teleconference facilities

Telephone numbers for joining a conference call

The participants join the meeting by dialing the toll free number or one of the city telephone numbers listed below – as appropriate for you, then the enter the access code as directed.

1. Dial into the conference:

Dial-in Number: (02) 8077 0530
Australia: Access Code — 324972
International Dial-in Number — https://www.freeconferencecall.com/wall/enews/#international

2. Join the online meeting:

Online Meeting Link: https://join.freeconferencecall.com/enews
Online Meeting ID: enews

Instructions:

  • At the scheduled date and time of the meeting, dial into the conference line. When prompted, enter the Access Code followed by the # key.
  • To join the online meeting, click on the meeting link listed above and follow the prompts to join the meeting.
  • For 24/7 customer service please call 844-844-1322

For Inquires:

Election of Directors to the Board

If you would like to be active in the PA organisation and help its development over the coming twelve months and beyond, it important to:

  1. Make sure you are a current financial member of Permaculture Australia and
  2. Consider whether you may like to nominate to become a Board member or if you would like to nominate another qualified permaculturalist to become a Board member (with their prior agreement).
  3. Attend and contribute to the AGM in person or by teleconference.
  4. If you are not available on the AGM date, you can submit your proxy vote beforehand.

What does Board membership involve?

Being a Board member of Permaculture Australia is an unpaid honorary position with the Board requiring the 7 Board members to collectively have a mix of the following skills and abilities.

How are Directors elected?

Under the Permaculture Australia Constitution, members who wish to stand for election to the Board must be nominated by at least 2 other members. If you want to self-nominate and don't know any PA members, then send a couple of references from people who know what relevant skills you have to offer PA, and PA members attending the AGM can nominate during the AGM if they feel they have enough information about you (you are also entitled to speak to the meeting in support of your self-nomination).

The minimum number of Directors is 5, and the maximum 7. All positions are declared vacant at the AGM, but current Directors can re-nominate. Nominations can be made prior to the AGM, and nominees are encouraged to post information in support of their candidacy on the PA website, including the names of their nominating members.

Nominees can also be nominated by 2 members on the floor of the AGM. Where there are more than 7 nominees, Directors will arrange for a ballot to be held.

PA Board member nomination details

I’d still like to vote and nominate someone but can’t attend the AGM?

If you cannot attend the AGM you can have someone vote on your choice on your behalf, as a proxy. Click the button about proxy voting above.

Nominations so far...

The following people have been nominated for election to the management board of Permaculture Australia. Click on their name to find out more... [more will added here as they are received]

Virginia Solomon (PA member) — VIC

Current PA Director standing for re-election

Supporting statement:  why Virginia would make an appropriate board member

BA, Grad. Dip Education, Diploma of Permaculture, Diploma of Training and Assessment Systems, Cert IV TAE, PA Member for more than 10 years

Member of the Technical Reference Group for development of the Permaculture components in the Agriculture, Horticulture and Conservation & Land Management Training Package, formerly member of the Victorian Institute of Teaching and Australian Association of Environmental Educators Accredited Permaculture Training Liaison with PA Board, Convenor of the APT Working Group since 2014, Editor APT Assessment Guides Project and Chair of the Review Committee.

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Wendy Marchment (PA member) — VIC

Current PA Director standing for re-election

Supporting statement: why Wendy would make an appropriate board member

Qualifications (incl. PDC, APT, & other): BSc, PDC, Cert III Permaculture, Cert IV TAA
Experience (in Governance & Management): numerous committees associated with universities. Have held positions of Chair, Treasurer and committee member associated with Permaculture Geelong, Bicycle advocacy, squash clubs, Child care management etc
Permaculture background: Education Coordinator at Northey Street City Farm 2010-11
Permaculture Geelong Convenor 2014-16, organiser of 2015 Geelong PDC
Member of Permaculture Educators Guild
What would you/they bring to PA and the board?: organisational skills, teacher perspective, university admin background, expertise in surveys and analysis, report writing skills
Referees: Robin Clayfield, Dick Copeman

Nominated by:
Virginia Solomon

Cally Brennan (PA member) — ACT

Current PA Director standing for re-election

Supporting statement: why Cally would make an appropriate board member

Qualifications (incl. PDC, APT, & other): 2011 PDC, 2016 Advanced Permaculture Design, BA Hons, PhD
Experience (in Governance & Management):

I was previously on the organising committee for APC 14, where my roles were financial modeller and venue coordinator.

Previously during my work in the public service I have managed a governance contract for a $20 million big data project, written reports for a Senate Inquiry, and helped measure and audit energy use and emissions across public service agencies.

Permaculture background:

I joined PermablitzACT in 2009 and subsequently coordinated PermablitzACT for a year. After completing my PDC I founded a small permaculture-focused garden design business, Canberra Permaculture Design and Education. I also run workshops on permaculture and sustainable gardening topics.

I have an advanced permaculture design certificate with Ross Mars and Graeme Bell. At home we are converting our land and building along permaculture principles with the aim for it to become a teaching and demonstration space for what can be achieved through permaculture in the suburbs.

What would you/they bring to PA and the board?: I have enthusiasm and energy, care and compassion. If I commit to a project I will see it through. During my time on the PA Board over 2018 to 2019 I have contributed to the financial management and budgeting of the organisation and would like to continue this work to ensure PA is a viable and sustainable operation into the future.

Referees: John Champagne & Penny Kothe

Nominated by:
Virginia Solomon

Signed Wendy Marchment
Company Secretary
Permaculture International Ltd.
Australian Company Number: 003 386 258
PO Box 230 CHURCH POINT NSW 2105, AUSTRALIA
https://www.permacultureaustralia.org.au

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