Notice of 2017 Annual General Meeting

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Notice to members of the Annual General Meeting (AGM) of Permaculture International Limited to be held:

  • Sunday 14th May 2017 at 11.30 am EST at Djanbung Gardens, Nimbin (find out more here), NSW or join us via Teleconference (see instructions below)

Members are recommended to read the report before the meeting. Please email the secretary, Richard Pang, if you require a PDF version to be sent to you (you can find all documents below under the tab 'Download supporting pdf documents'):

The meeting will cover standard AGM business as per the following Agenda.

Agenda

  1. Appointment of Chair
  2. Minutes of Previous Meeting
  3. To receive and adopt:
    1. The Directors Report and Statement
    2. Balance Sheets and Statement of Income and Expenses for 2015.
    3. Auditor's Report thereon.
  4. Appointment of Financial Reviewer for 2017
    The Meeting will consider Mr Tony Ager’s re-appointment and if seen fit, pass the following resolution:
    “That Tony Ager of TST Audit and Assurance Services, St Kilda Road Melbourne, be appointed to conduct a financial review of the company’s accounts for the year ended 31 December 2017.”
  5. Special Resolutions – no special resolutions to be considered
  6. Election of Board Members (7 positions)
    • Appointment of a returning officer
    • Board Member positions declared vacant
    • Nominations and election of new Board
    • Nominations and appointment of office bearers (Secretary and Treasurer)
  7. Chair closes meeting.

Here is a copy of all the relevant documents

Here is the agenda, 2016 AGM minutes and the 2016 Annual and Financial report:

Download 257KB pdf — Agenda PIL AGM 2017 Download 1.9MB pdf — PA Annual Report 2016 Download 81KB pdf — Draft Minutes of PIL AGM 2016

 

If you are unable to attend the AGM, you can still vote, here are the instruction on how to vote via proxy and the form for you to complete to nominate a your proxy voter:

Download information about completing your proxy voting form — 105KB pdf Download fillable proxy voting form — 88KB pdf

 

You still have time to nominate someone as a director of PA:

Visit this page to nominate your preferred candidate as PA director

Click on the tabs for more information...

Election of Board of Directors

Notes on the election of Board of Directors:

Current directors Megan Cooke and Richard Pang have notified the Board that they will not be available for re-election. We thank them for their service and commitment to PIL/PA on the Board. Current directors that are prepared to serve again on the board if nominated are Annaliese Hordern, Kym Blechynden, Robyn Francis and Virginia Solomon.

Under the Articles of the Company, a minimum of 5 and a maximum of 7 Directors shall be appointed. The current Board have expressed a strong desire to support new Directors, to maintain diversity of representation and to achieve the full number of 7 Directors. The roles of Secretary and Treasurer will also need to be filled, from within the elected Directors.

All nominees must be nominated by two other members. Nominations can be received in writing before the meeting or when the item is considered during the meeting. If you cannot attend in person please use the attached proxy form to make nominations or to offer an expression of interest to accept a nomination to the Board.

If you are not attending in person, you may join the meeting via Teleconference call. (See instructions below) The Teleconference will be opened 10 minutes prior to the commencement of the meeting allowing the secretary time to verify members as they join the call.

Instructions for using Teleconference facilities

Telephone numbers for joining a conference call

The participants join the meeting by dialling the toll free number or one of the city telephone numbers listed below – as appropriate for you, then the enter the access code as directed.

1. Dial into the conference:

Dial-in Number: (02) 8077 0530
Australia: Access Code — 324972
International Dial-in Number — https://www.freeconferencecall.com/wall/enews/#international

2. Join the online meeting:

Online Meeting Link: https://join.freeconferencecall.com/enews
Online Meeting ID: enews

Instructions:

  • At the scheduled date and time of the meeting, dial into the conference line. When prompted, enter the Access Code followed by the # key.
  • To join the online meeting, click on the meeting link listed above and follow the prompts to join the meeting.
  • For 24/7 customer service please call 844-844-1322

For Inquires:

  • email:  accounts@permacultureaustralia.org.au or
  • call: 0429 147 138 (Robyn)

Download supporting pdf documents

Download 257KB pdf — Agenda PIL AGM 2017

Download 1.9MB pdf — PA Annual Report 2016

Download 81KB pdf — Draft Minutes of PIL AGM 2016

Proxy fillable pdf form

Find the fillable proxy pdf form in the link below. Type in the spaces provided then click on 'Submit by email' button where your form will then be emailed to the Secretary, Richard Pang, at richiepang@gmail.com

Fill in your proxy at the top (the person who will be at the meeting who will vote for you) then in the middle box place the names of the people you are nominating or listed nominees you want to vote in for the board of directors.

There is one more area on the form for you to complete, whether you consent to be nominated as a director.

Below is two pdf's one with instructions the other the form:

Download information about completing your proxy voting form — 105KB pdf

Download fillable proxy voting form — 88KB pdf

 

Signed Richard Pang
Company Secretary
Permaculture International Ltd.
Australian Company Number: 003 386 258
PO Box 230 CHURCH POINT NSW 2105, AUSTRALIA
http://www.permacultureaustralia.org.au

Election of Directors to the Permaculture Australia Board

The Permaculture Australia Annual General Meeting is coming up on Sunday 14 May 2017 at 11.30 am, with 7 Board members to be elected by the Permaculture Australia current financial members.

Therefore, to be active in the organisation and help its development over the coming twelve months and beyond, it important to:

  1. Make sure you are a current financial member of Permaculture Australia and
  2. Consider whether you may like to nominate to become a Board member or if you would like to nominate another qualified permaculturalist to become a Board member (with their prior agreement).
  3. Attend and contribute to the AGM which is held by teleconference on the above AGM date.
  4. If you are not available on the AGM date to submit your proxy vote beforehand.

What does Board membership involve?

Being a Board member of Permaculture Australia is an unpaid honorary position with the Board requiring the 7 Board members to collectively have a mix of the following skills and abilities:

  1. Leadership skills & qualities
  2. Willingness and reliability to dedicate a significant amount of time for the duties which come with the position including availability for monthly evening teleconference Board meetings and regular evening sub-committee Skype or teleconference meetings. Also an enthusiasm to participate in subcommittees focused on key initiatives eg. APT, Permafund, Communications etc.etc.
  3. Preferably some experience with the administration of permaculture groups or projects or other not-for- profit groups
  4. Communication, consultative and diplomacy skills
  5. Some degree of IT savvy and adequate, reliable internet connection facilities
  6. Financial management, accounting or book-keeping skills are advantageous for liaison with auditors, government departments and registered training organisations
  7. Project and/pr event management skills
  8. Some experience with registered training organisations, permaculture teaching, course design and delivery and administering Accredited Permaculture Training.
  9. Media liaison and advocacy skills
  10. Marketing skills
  11. Grant writing, acquittal and assessment skills
  12. Clerical and administrative skills
  13. Understanding of governance and legal compliance requirements
  14. Fund raising ideas to help support permaculture projects through the Permafund
  15. Networking experience.

How are Directors elected?

Under the Permaculture Australia Constitution, members who wish to stand for election to the Board must be nominated by at least 2 other members.

The minimum number of Directors is 5, and the maximum 7. All positions are declared vacant at the AGM, but current Directors can re-nominate. Nominations can be made prior to the AGM, and nominees are encouraged to post information in support of their candidacy on the PA website, including the names of their nominating members.

Nominees can also be nominated by 2 members on the floor of the AGM. Where there are more than 7 nominees, Directors will arrange for a ballot to be held.

PA Board member nomination details

I’d still like to vote and nominate someone but can’t attend the AGM?

If you cannot attend the AGM you can have someone vote on your choice on your behalf, as a proxy.

Find the proxy pdf fillable form, which you will find on page two, in the link below. You can hit the submit button after filling in the details and it will open your email and send the form directly to  the Secretary at richiepang@gmail.com

You will see in the graphic to the right that you fill in your proxy at the top (the person who will be at the meeting who will vote for you) then in the middle box place the name of the person you are nominating for the board of directors.

There is an area on the form you can complete:

  • whether you consent to be nominated as a director.

Then send the form back by 5:00pm Wednesday 10 May 2017 to either:

  • By mail to reach the postal address at:
    Secretary
    Permaculture International Ltd
    PO Box 230
    Church Point NSW 2105
  • By email to the Secretary — richiepang@gmail.com

Might be an idea to notify the person you have appointed as your proxy and cc the email proxy form to them as well.

Details instructions for completing the proxy form can be found in the pdf downloads below.

Download information about completing your proxy voting form — 105KB pdf

Download fillable proxy voting form — 88KB pdf

Nominations so far...

  • Annaliese Hordern (QLD)
  • Robyn Francis (NSW)
  • Kym Blechynden (TAS)
  • Virginia Solomon (VIC)
  • Eric Smith (TAS)
  • Veronica (Ronni) Martin (QLD)
  • Dylan Graves (QLD)
  • Steve Burns

Still time to nominate someone or yourself

Click here to nominate someone or yourself to be on the next PA Board of Directors

 

The following people have been nominated for election to the management board of Permaculture Australia. Click on their name to find out more...

Virginia Solomon (PA member) — VIC

Nominated by:
1. xx (PA member)
2. xx (PA member)

Supporting statement:  why Virginia would make an appropriate board member

BA, Grad. Dip Education, Diploma of Permaculture, Diploma of Training and Assessment Systems, Cert IV TAE, PA Member for more than 10 years

Member of the Technical Reference Group for development of the Permaculture components in the Agriculture, Horticulture and Conservation & Land Management Training Package, formerly member of the Victorian Institute of Teaching and Australian Association of Environmental Educators Accredited Permaculture Training Liaison with PA Board, Convenor of the APT Working Group since 2014, Editor APT Assssment Guides Project and Chair of the Review Committee.

Robyn Francis (PA member) — NSW

Nominated by:
1. xx (PA member)
2. xx (PA member)

Supporting statement:  why Robyn would make an appropriate board member

Current position: Director / interim Treasurer, Membership liaison, creating framework for Permaculture Australia Representative Council Diploma of Permaculture APT); Diploma of Permaculture Design (Perm Inst); TAE Cert IV, PDC Founding director and member since 1987; Served intermittently on board since 1987; President of Permaculture College Australia Inc.; Member of APT Technical Reference Group for AHC TP; Manager of Djanbung Gardens.

Kym Blechynden (PA member) — TAS

Nominated by:
1. Fxx (PA member)
2. xx (PA member)

Supporting statement: why Kym would make an appropriate board member

Current position: Director, Permafund Liaison – reporting to the board for the Permaculture International Gift Fund committee Bachelor of Science (Nutrition), GradDip Health Promotion, Master of Public Health (International Health), PDC, Cert IV Permaculture (ongoing) Permaculture Australia - member since 2015, Director 2015 – present; Vice President Permaculture Tasmania, 2015-present; Member of Public Health Association of Australia (2004-), member of Food Sov Alliance of Australia (2014-), Member International Public Health Nutrition Association (2014-); Nearly two decades experience in public health, nutrition and food security in Australia, Africa, Asia, Pacific and the Middle East in development, conflict and emergency response settings.

Annaliese Hordern (PA member) — QLD

Nominated by:
1. xx (PA member)
2. xx (PA member)

Supporting statement:  why Annaliese would make an appropriate board member

Current position: Director, Communications support. PDC, Ba Environmental Science, TAE Cert IV, Diploma of Permaculture Director 2014 to present, active in permaculture localizing food and curator of Ethnobotanical Gardens in Peru. Permaculture teacher.

Eric Smith (PA member) — TAS

Nominated by:
1. Fiona Campbell (PA member)
2. xx (PA member)

Supporting statement:  why Eric would make an appropriate board member

Dip Permaculture (APT), Cert Hort. Committee member for APC 2015 (Penguin), self employed landscape gardener. Eric has been involved in organising a successful national permaculture convergence in Tasmania and has completed his Permaculture Diploma at the Riverina College which has given him a good insite into the APT. He also has online communications experience - experience with Facebook page maintenance and administration - which will help PA communicate and connect with the wider permaculture movement around Australia. Eric would bring his useful experience with APT and online work to the organisation.

Veronica (Ronni) Martin (PA member) — QLD

Nominated by:
1. Ian Lillington (PA member)
2. xx (PA member)

Supporting statement:  why Veronica would make an appropriate board member

She completed her PDC in the 1980's with Lea Harrison and Judith Turley at Tyalgum. She was awarded a Diploma of Permaculture around two years later. She also hold a Bachelor of Design Studies, a Grad. Dip. in Community Development and Masters in Social Welfare Administration and Planning

She am currently the Education and Support Team Manager for Northey Street City Farm. She was previously the State Director for Qld for Oxfam Australia. She has also been on the board of Co-operatives and an ethical investment fund.

She operated two permaculture nurseries - Edible Landscapes and Food Forest Nursery in the *0's and 90's. This also involved convening permaculture courses and doing suburban permaculture designs. Currently she works at Northey Street City Farm, promoting permaculture through our education program.

She is passionate about implementing and promoting permaculture in the broadest sense, especially in the area of organisational development - creating well-functioning structures to support our growing movement for change.

She gained experience in fundraising & community education while working for Oxfam.

Dylan Graves (PA member) — QLD

Nominated by:
1. xx (PA member)
2. xx (PA member)

Supporting statement:  why Dylan would make an appropriate board member

Founder and organiser of Stanthorpe Permaculture Group since 2014. Fully immersed in Permaculture since 2011 - implemented systems in Tropics and Cool temperate. A Permaculture teacher.

Committed sharer of Permaculture in action through articles, video, blog, presentations, social media, etc

Experienced user of social media, youtube, Google products, general content creation software - very IT savvy.

Motivated to back the Permaculture movement in any way possible. Up to date with Permaculture worldwide - avid listener of podcasts, collector of videos, reader of related books, and peruser of other online resources. Plenty of practical experience in implementing systems on the ground - growing soil & food, building, animal systems, water, solar, etc.

Attention to detail - desire to do things right. Passion for the Permaculture Ethics and Principles.

Steve Burns (PA member) — VIC

Nominated by:
1. Richard Telford (PA member)
2. xx (PA member)

Supporting statement:  why Steve would make an appropriate board member

Experience and drive.

 

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